Often, many meeting rooms of a company are not considered holistically. There are, for example, departmental rooms, conference rooms or video conference rooms. Many companies use Outlook resources mailboxes on the Exchange, and these are managed remotely by their permanent users. But usually, this is exactly the problem.
Honestly, everyone knows it: there are no free meeting rooms. You have to call someone and reschedule what is associated with a lot of unnecessary effort.
Modern software solutions provide tremendous support for managing meeting rooms efficiently and also providing reliable figures on usage and utilization.
Optimize the utilization of the rooms, but also the ordering processes of the catering or the division of the cleaning staff. Our recommended booking solutions integrate the ordering and management of services, catering and resources. By dedicated access for the respective persons, you can optimize your processes and simplify booking processes.
By combining with digital signage, you achieve the optimum in usability and utilization in your meeting rooms. Meetings have to be actively started on these, you can quickly identify bookings that, because no one appears, only block capacity. These can be recognized immediately by the reporting and released. Existing capacities are available again and possibly ordered catering, separate cleaning or, in the worst case, externally booked rooms (due to lack of capacity) are no longer required.
Through our experience, we know that with increasing space, bookings that have simply been forgotten can be up to 40%. This means that you provide too much meeting room capacities of up to 40% and more. Simply because rooms are booked empty. With rising real estate prices, you have great savings potential here. Together, we can identify this and optimize the existing use of the space.